T-NEX
Menu
Custom process software

Automate the processes that cost you time today.

T-NEX connects tasks, data and approvals across spreadsheets and individual applications. Reusable platform components are tailored to your process. Your team sees what is complete and where the next step is needed.

Discuss a workflowExplore the application
T-NEX Workflow Studio: demo invoice workflow with AI extraction, review and approval.
Designed demonstration
T-NEX Workflow Studio

From intake to approval.

Connect data, AI and your team’s decisions in a clear workflow.

Design the workflow

Design the workflow

An incoming document starts processing. Data is extracted, conditions are checked and the next steps are assigned.

Automated steps and human approvals work together.

T-NEX Workflow Studio: demo invoice workflow with AI extraction, review and approval.Enlarge view

Review the result

The responsible person reviews the extracted values against the source document. Unclear values remain open for review.

Your team retains control of the business decision.

Review invoice

Case
RE-2025-042
Status
Under review
FieldExtracted valueReview
SupplierMustertechnik GmbHConfirmed
Invoice total€1,240.00Confirmed
Cost centrePlease assignOpen

Manage approval

Rules and responsibilities determine the next step. A query sends the case back for review; approval triggers the agreed follow-up action.

Every case has a status, an owner and a next step.

Invoice approval

  1. 1
    Business review

    Check the values and allocation

    Complete
  2. 2
    Approval

    The responsible person decides

    Current
  3. 3
    Handover

    Process the approved data

    Next step
In daily work

Workflow automation connects intake, processing and completion

T-NEX develops workflow solutions for business records that currently move between spreadsheets, emails and specialist applications. A workflow defines intake, processing steps, responsibilities and completion. Status and outstanding tasks stay visible with the record.

Typical applications include order intake, quotation preparation, internal requests and review of incoming documents. These workflows share a need to receive information, complete it, check it and pass it to the next responsible team.

Overview

Distinguish rules, AI proposals and approvals

Clear decisions can be represented through fixed rules, such as required fields, status changes or assignment by record type. AI can prepare unstructured information or draft text. Business approvals receive an explicitly defined step.

The T-NEX electrical services back-office pattern illustrates this distinction through a project record: review documents, prepare a quotation, resolve changes and check inspection reports. It is a concept example for workflow design; actual system actions are developed for a particular business.

Three types of processing step
StepExampleControl
Fixed ruleApply a required field or assign responsibilityTest the rule and its exceptions
AI preparationPrepare values or a draftReview the output against the intended criteria
Business approvalApprove or return the recordRecord the responsible person and decision
Overview

Make work queues and clarification requests visible

A work queue groups records requiring action by a particular person or role. Missing information and clarification requests have recognisable states. A record remains discoverable even when automated processing cannot yet be completed.

Change logging specifies which action is recorded with its time and responsible person. The record should answer practical questions: what information changed, which step is complete and what is the case waiting for?

Overview

Connect existing systems through defined handovers

Integration defines the leading data source, field mapping and direction of updates. File transfer may be sufficient for a simple workflow; an interface may suit frequent transactions. Technical options are checked against the existing system.

Interruptions are part of the design. If an external system does not respond, it must remain clear whether an action was already performed or may be retried. Retries, duplicates and correction paths are tested against specific cases.

Overview

Test a complete process segment

The starting point is a defined process segment with a clear input and outcome. The business team reviews an early design and identifies exceptions. Rules, interface and integrations are then implemented and tested using realistic example records.

The review covers the full processing path, including manual checks. The key question is whether a record can be completed reliably with reasonable effort. That finding informs the decision about further automation.

FAQ

Questions about the solution

Is the workflow solution ready for every process out of the box?

We develop the actual workflow using existing components. Business rules, roles, interfaces and integrations are adapted to your operation. An arbitrary business process is not assumed to be available as a fully configured package.

Does every step need AI?

No. Fixed rules are often sufficient for unambiguous decisions. AI is evaluated where unstructured information or drafts can add value. The required review is designed into the workflow.

What happens if an integration fails?

The record needs a visible error or waiting state and a defined correction path. Whether an action may be retried is determined by the data direction and the target system’s response.

How is the benefit measured?

We examine a complete record: processing time, clarification requests, corrections and manual checks. The comparison uses the same case type before and after the change, rather than measuring only one automated step.

Related options

You may also be interested in these.

Which task would you like to solve next?

Bring a concrete task. Together, we will define what the application needs to do.

Discuss a workflow