T-NEX Controlling
Plan and allocate IT costs. T-NEX Controlling combines imports, planning views and reports with traceable allocation rules.
Learn moreFor IT cost management and bank planning
Manage IT budgets on a shared data foundation.
T-NEX connects contracts, invoices, volumes and planning figures. Your team can assign costs to services and trace variances during the monthly cycle. Links to bank-wide management are agreed with the relevant business functions.
DataContextResponsibility
- 01View the same service from three perspectives
- 02Build an orderly monthly process
- 03Distinguish budget, operational planning and financial plan
Assessment and responsibility remain with your team.
In daily work
View the same service from three perspectives
For IT controllers, IT management, financial planning and teams overseeing the commercial performance of providers.
A correct accounting entry does not answer every allocation question. Equally, an allocation needs to reconcile with authoritative financial data. The following division of work provides a starting point for your project.
| Perspective | Key question | Required output |
|---|---|---|
| IT cost management | What caused the cost and who bears it? | Assignment to a contract, service and cost object |
| Finance and bank planning | How does the requirement fit actuals, budget and the multi-year plan? | Reconciled values with period and planning status |
| Provider management | Do quantity, price and invoicing match the agreement? | A traceable variance to support clarification |
Overview
Build an orderly monthly process
The Controlling manual describes a workflow from actuals and budget imports through provider data and allocation to completeness checks and variance analysis. Price and mapping versions need to match the imported values.
A selected provider invoice is a useful starting point. The team reconciles a total to its source, checks its allocation and explains a variance. Missing assignments become visible as business tasks before results are distributed.
Overview
Distinguish budget, operational planning and financial plan
The approved budget, operational IT plan and multi-year financial plan serve different purposes. Outstanding purchase commitments are different again from posted actual costs. We agree when each value arises and which comparisons are meaningful.
The planning cycle includes business planning forms, generation runs with a preview and locking the agreed planning state. A contract change affecting several months is a useful acceptance case: plan, budget and actuals must each remain explainable.
Overview
Start provider discussions with a specific variance
Quantity, price, validity period and mapping represent different causes of error. Analysis should therefore lead from an unusual total to the underlying service and its basis. A new price list calls for a different correction from a server assigned to the wrong cost object.
The product documentation covers service prices and their components as well as allocated and received costs. These provide starting points for clarification between IT, the provider and finance. A saving only follows when a concrete action has been assessed and actually implemented.
Overview
Evaluate a complete monthly case
For evaluation, we agree a reporting month and its input data. Business criteria include reconciled totals, complete mappings, explainable variances and controlled corrections.
AI Reporting can add analysis through natural-language questions. Correct financial definitions and maintenance at the right source remain essential. This solution concerns IT costs; the risk control function has a separate remit.
FAQ
Frequently asked questions
Does T-NEX Controlling replace our accounting system?
Authoritative financial systems remain part of the data landscape. T-NEX Controlling adds IT-specific assignment, allocation and planning. Data transfers and reconciliation are configured for the project.
What should we assess if we already have a BI tool?
We examine where quantities, prices, validity periods and allocation rules are maintained. Additional needs may concern this business logic. Whether another reporting tool is useful depends on the existing workflow.
What inputs are needed for an initial evaluation?
An approved or anonymised monthly invoice, its price list, allocation rules and an expected control total provide a meaningful case.
Sources & further reading
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Review an IT cost workflow